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DowntheRoad (Vic) Pty Ltd provides its advertisers with an online presence on www.downtheroad.com.au on the following devices: desktop, mobile and tablet. We also have www.realestate.downtheroad.com.au with more to come soon. All these websites are referred to as the “Websites” in this Privacy Policy: the Privacy Policy applies to the collection, use, disclosure and management of personal information by DowntheRoad (Vic) Pty Ltd and all associated entities. DowntheRoad (Vic) Pty Ltd is bound by the Australian Privacy Principles set out in the Privacy Act 1988 (Commonwealth) (the “Act”). We will only collect, use or disclose personal information in accordance with the Act and this Privacy Policy. When you agree to become a DowntheRoad advertiser & client, it is taken that you understand and have agreed to the collection, use, disclosure and handling of your business and/or personal information in accordance with this Privacy Policy. 2. Collection DowntheRoad (Vic) Pty Ltd may collect personal information from you in a number of ways. We may collect personal information directly from you or in the course of our dealings with you, for example when you: email DowntheRoad to 'list' your business or to have a DowntheRoad representative or executive come to see to assist you with advertising your business; contact us for any reason including, but not limited to, requesting further services or seeking our assistance; post or contribute material on our Websites or Facebook pages; use our services and any credit provided by us in connection with those services provide personal information to us; apply for a position of employment with us; or any other contact and communication with us We may also collect personal information about you from publicly available sources of information, or in some cases, from third parties including recruitment agencies and previous employers. The personal information we collect about you may include (but may not be limited to) your name, contact details, occupation and education/work history, employer and information relating to your relationship with DowntheRoad and our clients. We do not collect sensitive information as defined under the Privacy Act 1988 (Cth) (“Privacy Act”), such as racial or ethnicity information, political opinions or associations, criminal records or health information. The purposes for which we collect your information may include but is not limited to: verifying your identity; contacting you (including via electronic messaging such as SMS and email, by mail, by phone or in any other lawful manner); developing and improving our services and obtaining feedback. If we are not able to collect personal information about you we may not be able to provide you with products, services and assistance to the extent that they require us to collect, use or disclose personal information. We may also collect information about you including, but not limited to, data relating to your activities on our Websites (including IP addresses) via tracking technologies such as cookies and measurement software or data relating to survey responses. You acknowledge that the personal information that we collect from you is your own information or information which you have been authorised to provide to us. Cookies, applications, widgets and links to other websites We use cookies and measurement software and tools on our Websites, and so do our service providers and third parties such as website visitors tracking, advertising or ad serving partners. We may use and disclose the information collected through the use of cookies and measurement software and tools in accordance with this Privacy Policy. This includes using the information to report statistics, analyse trends, administer our services, diagnose problems and target and improve the quality of our products and services. We may allow other third parties to use their own cookies to collect information about your visits to our Websites. We may combine our cookies, information collected through the cookies and online visitors tracking software on our Websites with other information (including information collected by third parties using their own cookies) to provide better or more relevant services and advertising to you and our audience on our Websites. Our service providers and other third parties may do the same in order to provide more relevant services and advertising to you through other websites that you may visit. If you do not want information collected through the use of cookies or measurement software and tools, you may be able to delete or reject Cookies or some of the measurement software features through your browser or the settings section of your mobile or tablet device. Disabling these features may cause some of the functions on our Websites or products and services not to work properly. We also provide links to websites outside of our Websites, as well as to third-party websites. We may also allow some third parties to display widgets and applications on our Websites that allow you to interact and share content including social media buttons such as Facebook share, Google Plus etc. These linked sites, applications and widgets are not under our control, and we cannot accept responsibility for the conduct of companies linked to our Websites or collecting information through these third party applications or widgets. Before disclosing your personal information on any other website, or using these applications or widgets we advise you to examine the terms and conditions of using that website and the relevant third party’s data collection practices and controls in their privacy policy. 3. Use and disclosure DowntheRoad may use or disclose your personal information for the purpose for which it was collected. We will also use and disclose your personal information for a secondary purpose that is related to a purpose for which we collected it, where you would reasonably expect us to use or disclose your personal information for that secondary purpose. Other instances when we may use and disclose your personal information include: where you have expressly or impliedly consented to the use or disclosure; in confidence, to our advisers; in confidence, to third-parties to improve our services and obtain feedback; and where the use or disclosure is authorised or required by or under an Australian law or court/tribunal order. ensuring content from the Websites is presented in the most effective manner for you and for your computer; providing a better or more relevant service or product to you, for instance by automatically populating forms on our Websites when you make and send enquiries of selected estate agents; combining your personal information with information that we have collected from our service providers, third parties, cookies or web beacons in order to provide you with a better or more relevant and personalised experience and to improve the quality of our services; personalising and customising your services, experience, advertising and content that you view and engage with on our Websites or the websites of our service providers and business partners. responding to or provide you with service, products, information and assistance that you request from us; contacting you to conduct surveys, research and feedback about our products, services or our Websites; verifying your identity when you register or log into our Websites and remind you of your password and username; helping carry out our obligations arising from any contracts entered into, between you and us; assessing your application for credit as a business in connection with our services; by disclosing the information to debt collection agencies to recover any amounts you owe us; and notifying you about changes to our products and services. We may also disclose your personal information to third parties, including: sharing your personal information amongst other DowntheRoad group entities; sharing your personal information with our advisors and consultants; and with third-party service providers we use in conducting our business, subject to confidentiality provisions as we deem appropriate (including, without limitation, insurance brokers, banks, document production, outsourcing providers, billing or data storage services, virus scanning and other technology services providers, and archival services providers). use your personal information to provide you with information about offers, promotions, goods or services, which we believe may be of interest to you; and share your information with our service providers and other third parties so that they can provide you with products or services on our behalf or help us to provide you with the requested products or services including contacting you in relation to the products or services. relevant public, government or regulatory authorities, our legal representatives or other concerned parties, in special situations where we have reason to believe that disclosing your personal information is necessary to help identify, contact or bring legal action against anyone damaging, injuring, or interfering (intentionally or unintentionally) with our rights or property, users or anyone else who could be harmed by such activities; and where we are otherwise authorised or required by law to do so. We are not responsible for the way other organisations that you link to outside of DowntheRoad, collect, use, disclose or handle the personal information that you provide to them. Some of the third parties to whom we disclose your personal information may be located outside of Australia. 4. The information that we keep in our records You have a right to request access to or correction of your personal information held by us. If you wish to access, correct or update any personal information we may hold about you, please contact us as set out below. 5. Concerns and Query process If you have any questions or concerns about our collection, use or disclosure of personal information, or if you believe that we have not complied with this Privacy Policy or the Act, please contact us as set out below. The Privacy Officer will investigate the concern and determine whether a breach has occurred and what action, if any, to take. We take any privacy concern seriously. We aim to resolve any such complaint in a timely and efficient manner. We request that you cooperate with us during this process and provide us with all the relevant information that we require. Our procedures deal fairly and promptly with your concern. However, if you remain dissatisfied, you can also make a formal complaint with the Office of the Australian Information Commissioner (which is the regulator responsible for privacy in Australia): Office of the Australian Information Commissioner (OAIC) Complaints must be made in writing. Phone 1300 363 992 Mail Director of Compliance Office of the Australian Information Commissioner GPO Box 5218 Website www.oaic.gov.au 6. Storage and security of your personal information DowntheRoad strives to ensure the security, integrity of any personal information that we collect. We will take reasonable steps to keep any personal information we hold about you secure. However, except to the extent liability cannot be excluded due to the operation of statute, DowntheRoad (Vic) Pty Ltd excludes all liability (including in negligence) for the consequences of any unauthorised access to your personal information. Please notify us immediately if you become aware of any breach of security. We may store your files in hard copy or electronically. These may include Australian-based cloud servers or the servers of third parties within Australia. We implement a range of physical and electronic security measures to protect the personal information that we hold, including: mandatory password protection on all computers (users are required to change their passwords at regular intervals); firewall and antivirus/malware software; and systems and application access controls implemented to restrict access to information (on a need to know basis). Our employees, contractors, agents and service providers who provide services related to our information systems, are obliged to respect the confidentiality of any personal information held by us. We review and update our security measures in light of current technologies. Unfortunately, no data transmission over the internet can be guaranteed to be completely secure. 7. Changes to this Privacy Policy The date of this Privacy Policy is set out below. We may modify this Privacy Policy at our discretion. By continuing to use these Websites, or otherwise continuing to deal with us, you accept this Privacy Policy as it applies from time to time. 8. Contact us Please direct any privacy issues or queries to DowntheRoad (Vic) Pty Ltd at advertise@downtheroad.com.au
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